職位描述
? Provide administrative support to Head of Communications and Public Affairs and the team members for various administrative needs whenever necessary, e.g. daily support, travel arrangement, meetings, appointments calendar, expenses claim, etc.
? Prepares a variety of departmental reporting/presentation, gathering and summarizing information from various sources requested; may create and format reports and presentation materials utilizing various spreadsheet graphics, and/or statistical software.
? Assist in organizing departmental meeting and take meeting minutes with follow-ups on a timely manner.
? Coordinate the approval process of relative business documents.
? Assist in monitoring costs of projects and ensure that invoices/bills are accurate; ensure proper coding and forwarding of invoices to accounts payable; maintains tracking and reporting systems, if appropriate.
? Maintain various data and information for the department including / but not limited to team archives.
? Maintain clippings and library, image library and other function / company related collaterals.
? Provide support and coordinate various department projects and reports.
職位要求：
? Fluent English in writing and speaking, CET 6 or above. Strong PC skills including software packages (i.e. Excel, Microsoft Word, PowerPoint, E-mail, graphic, etc.). Effective oral and written communication skills.
? Detail oriented. Good problem-solving skills. Strong organizational and work coordinating skills to handle multiple assignments and projects.
? Typically has at least 3 years secretarial/admin experience for executive level in multinational companies
? Additional experience assisting and working on project plans and tracking is desirable.
